Employee Referral Message Templates

Tawfiq Abu-Khajil
Co-Founder
February 12, 2024
Blog
2 min read
What is an employee referral message template?
An employee referral message that you would send to your recruiting team to tell them about a friend you’d like to refer to a job at your organization.

First Step, Inform your Friend/Colleague

Tell your friend/colleague about the open position and ask them to apply. Make sure you tell them to add your name as the referral in the application. Or submit a referral if your company has a process for that. 

Here are some casual templates you can use

Referring them to all Jobs

Hey {friend}! We’re actively hiring at our organization and have multiple open roles that I think you’d be a perfect fit for. Check out our careers site and apply to any of the jobs you see fit. Feel free to put my name down on the “how did you hear about us?”. Let me know once you do so and I can reach out directly to our recruiting team as well. Best of luck with application!

{Add careers site link} 

Referring them to a specific Job

Hey {friend}! We’re actively hiring at our organization and we have this open role that I think you’d be a perfect fit for. I linked it below. Feel free to put my name down on the “how did you hear about us?”. Let me know once you do so and I can reach out directly to our recruiting team as well. Best of luck with application!

{Add job description link} 

Next, reach out to your recruiting team

Here are email & Slack/Teams templates you can use

Email (Formal Tone)

Subject: Referral / [Position] / [Colleague name]

Dear [Name], 

I hope you’re doing well. I wanted to reach out to recommend a colleague friend of mine, [Colleague name], for the open position of [Position] at our organization. 

[Colleague name] and I have worked together back at [Old Company] and I witnessed first-hand their skills, dedication and worth ethic throughout the [Length of time] we worked together. 

I truly believe they would be a valuable addition and attached [Colleague name]’s resume for your review. Let me know if you have any questions I can help with. 

I already spoke to [Colleague name] about the open position and they already submitted an application – so feel free to reach out directly or I’d be happy to make an introduction as well. 

Thank you,

Tawfiq 

Slack/Microsoft Teams (Casual Tone) 

Hey [Name], I’d like to recommend a colleague friend of mine, [Colleague name], for the open position of [Position] that we have open. We both worked together at [Old Company] and I can’t recommend them enough to join our team. I attached [Colleague name]’s resume here and already spoke to them about the position so feel free to reach out directly. Thank you for all your awesome work!

Learn how Eqo can help you streamline your employee referral process and increase employee engagement

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