You can also request a free Policy Template here - but we added some starting points below.
Purpose
The [Company] Employee Referral Program is a value-based program designed to motivate and reward employees for referring qualified external candidates for hire. Employee participation in this program assists [Company] with sourcing top talent, decreasing cost per hire, time to fill, and turnover.
Scope
This is a [Company Legal Name] policy and applies to active salaried and non-bargaining employees working for [Company Legal Name] in the [Countries this policy applies to e.g USA] with the exception of the groups listed below:
Referral Process
Employees who wish to participate in the Employee Referral Program must submit their referral by texting REFER to 67000. The message chat will guide you on how to proceed. (See how you can use Eqo to make this possible)
Eligible Referrals
Referrals must be for external candidates who are not currently employed by our organization and have not been previously referred for the same position. Referrals must meet the minimum qualifications for the position and must be eligible to work in the country where the position is located.
Reward
The position in which the candidate is being referred to is posted as an eligible position to receive a referral bonus reward within the Employee Referral Platform. If the position is not listed in the Employee Referral Platform or has a $0 dollar reward in the Employee Referral Platform, a referral bonus reward will not be granted.
Payment of Referral Bonus
Referral bonuses will be paid out in accordance with the company's regular payroll schedule. The referral bonus reward payment is subject to taxation and legally required deductions. The reward will not have 401k deductions and is not pensionable. Referral bonuses are subject to change or termination at the company's discretion.
Confidentiality
Employees who participate in the Employee Referral Program are expected to maintain the confidentiality of any information they receive about referred candidates, including contact information, and other personal details. Sharing such information with unauthorized parties or using it for any purpose other than the referral program is strictly prohibited.
Non-Discrimination
The company is committed to a fair and equitable referral program and prohibits discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. Referrals will be evaluated based on their qualifications and fit for the position, regardless of the referral source.
Program Administration
The talent acquisition team will administer the Employee Referral Program and reserves the right to interpret and enforce the program policy. The company may modify or terminate the program at any time without prior notice.
Policy Acknowledgement
By participating in the Employee Referral Program, employees acknowledge that they have read and understood this policy and agree to comply with its terms and conditions.
Compliance with Company Policies
Employees participating in the Employee Referral Program are expected to comply with all other company policies, including but not limited to the company's code of conduct, data privacy policies, and anti-harassment policies.
Effective Date
This policy is effective from the date of issuance and supersedes any previous policies or practices related to employee referral programs.
This Employee Referral Program Policy is intended to provide general guidelines and is not a contract of employment. The company reserves the right to modify, interpret, or terminate the program at any time, with or without notice.
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